Category: Planning

  • How To Use A Daily Planner Effectively + Free Printable Template

    How To Use A Daily Planner Effectively + Free Printable Template

    Do you wish you could get more done during the week? Do you have great ideas that never seem to come to life? If you answered yes, it might be time to add a daily planner to your life.

    Whether you use a paper or digital planner, writing your goals, ideas, and plans is a great way to organize your week and get more done.

     

    How To Use A Daily Planner Effectively + Free Printable TemplateIf you need help starting or keeping a planner, fear not, because here is a list of tips you can use.

    Disclosure: This page contains affiliate links, which means I receive a small commission, at no extra cost, if you purchase using the links.

    Practice consistency

    Keeping a daily planner can be exciting and fulfilling.  You faithfully log important dates, events, and goals in the early days.  Then life happens.  Before you know it, your planner is in the corner collecting dust.

    Lack of consistency is one of the reasons people lose interest in keeping a daily planner.  But consistency is the key.

    Studies show that to develop a new habit, you need to do it consistently for it to take effect.

    If you fail to use your planner daily, it’s easy to fall out of habit and stop using it altogether.

    One of the ways I stay consistent in writing in my planner is by keeping it with me. I also keep it in places where I see it every day. This reminds me to keep writing in it and helps me make it a part of my daily routine.

    Record as much as you can

    People tend to think they can remember a whole host of minor details and facts in the confines of their heads. I used to be one of those people.

    But the experience taught me that it could be hard to keep track when I have multiple tasks ahead of me, such as appointments, holidays, meetings, and even grocery shopping.

    Research shows that we remember things better when we write things down.  I learned to take the time to write down all of the events I have going on.  As a result, I can free up my mind to think about more important things. Ultimately, I felt l less overwhelmed and more at ease.

    Keeping a planner not only helps you to stay organized but can give you a clearer head too.

    Use a smaller-sized planner

    If you’re worried about carrying a large planner, consider keeping a smaller-sized planner. A smaller planner can fit more easily in your backpack or a handbag.

    Large, bulky desk planners can be aesthetically pleasing, but they’re just not as practical.

    By choosing a planner that is more compact, you can take notes on the go.

    As new tasks or activities come up throughout the day,  you can whip out your smaller-sized planner on the spot.

    Don’t stress about filling it in

    How To Use A Planner 2Many people think that it’s pointless having a planner if they don’t fill in every available space, but this isn’t the case.

    Your planner should be a direct reflection of your life. Some weeks might be empty, but others might be packed with tasks, events, or reminders. Enjoy the weeks when you don’t have as much to do.

    If you enjoy writing things down but don’t necessarily have much to fill in your planner, you should consider keeping a diary too.

    This will help you jot down any thoughts and ideas floating around your head and will also help to satisfy your craving to write things down.

    Personalize your daily planner

    The prospect of making it look aesthetically pleasing can give you an incentive to start keeping a planner.

    There are so many ways that you can spruce up a boring old planner by filling it with drawings, quotes, and stickers.

    You can style it according to your unique style and taste because, after all, a planner should be a reflection of you and your daily life.

    Pinterest has many ideas on how to accessorize your planner, so why not look to find some inspiration?

    Use action words with each task

    If you want to complete a task, use action words. This will help you get it done. Action words can include things like “create,” “organize,” and “research.” Using action words will make you more likely to complete the task.

    Add a goal-tracking section

    If you want to stay on top of your habits, add a goal-tracking section.

    Having a goal-tracking section in your planner is an excellent way to keep track of things like how much water you drink each day or your workout schedule.

    This could help provide structure to your day.  The goal-tracking section helps you keep track of your plans and reminds you why they are important. You’ll be more likely to achieve these goals if they’re written and visible.

    Final thoughts

    Keeping a daily planner is a fantastic way to track all your tasks and activities.  Over the years, I have come to love a variety of planners and notebooks.  One of them is the Erin Condren LifePlanner.  You can find out more by watching the video below.

    Remember to have fun, no matter what type of planner you choose.

     

  • How to Prepare for the Week Ahead in 5 Easy Steps

    How to Prepare for the Week Ahead in 5 Easy Steps

    If your life is anything like mine, you have a lot going on. Every week is full of work assignments, family commitments, goals, and dreams. I remember ending some weeks on top of the world, and other weeks, I felt like I didn’t accomplish much.  

     

    Woman, desktop computer, weekly calendar
    Photo from Shutterstock

     

    And sometimes, I ended my week feeling overwhelmed. Does any of this sound familiar to you?

     

    Planning your week is a great way to stay on top of everything and avoid last-minute disasters. This post outlines what works for me in five easy steps to prepare for the week ahead. As you read through, I encourage you to apply the steps that work for you and eliminate anything that doesn’t. 

     

    Disclosure: This page contains affiliate links, which means I receive a small commission, at no extra cost to you, if you purchase using the links.

     

     

    Step #1 — List

     

    One of the best ways to prepare for a busy week is by setting aside time on the weekend — either Saturday or Sunday — to list all of your meetings, appointments, tasks, and commitments for the upcoming week. Also, include any goals or projects that need your attention. Don’t worry about how many items you list, as some of the things you want to work on may flow into the following week. By getting everything out of your head, you can see what’s ahead of you. With a plan in place for the whole week, I wake up on Monday feeling more organized and ready to take on the week.

    Click here to read the blog post on how to add calm and focus to your life.

     

    Free Planning Worksheets

    Step #2 — Categorize

     

    Once I list all my thoughts and tasks, I group everything into different categories. I encourage you to create categories that work for you. The categories I use for my system are:

     

    Business, faith, medical, self-care, home-life, connections, and fun. 

     

    As you categorize your tasks, you can use one or more of the following tools:

     

    A whiteboard or flip-chart paper posted on a wall

    A journal or PowerSheets planner

    An electronic document

     

    Use the display that works best for you and keep it where you can see it every day. Then, as you go through your week, mark off everything you complete. If you cannot complete a task, move it to the next day or the following week.

    Free project planner worksheets on grey background

    Step #3 — Organize

    To help organize your tasks, you can use lots of systems. I like the Eisenhower Matrix, which allows you to decide which tasks are most important by categorizing them into four boxes. It’s a simple decision-making tool that can help clear up your schedule so it will be more organized and efficient.

     

    Stephen Covey popularized the Urgent-Important Matrix in his best-selling book The 7 Habits Of Highly Effective People. This habit is named after Dwight D Eisenhower, who organized his obligations so that only matters of importance and urgency came across his desk.

     

    But there is a clear distinction between important and urgent tasks.

     

    Urgent tasks are the ones that demand your attention. A good example is an email from someone who needs a report by the end of the day.

    Important tasks are the backbone of all other work. With important tasks, you have more time than you do with urgent tasks. For important tasks, apply a deadline and work on them until they are complete. Then, monitor your progress to ensure that the tasks don’t become urgent due to procrastination or missed deadlines.

     

    Step #4 — Schedule

    When planning your schedule, make sure to balance your week by choosing the important and urgent tasks from each category. If some tasks seem more pressing than others, use those as priorities for planning out what needs to be done first so they don’t fall through the cracks.

     

     

    Step #5 — Reflect

    Well done! You’ve made it to the end of another week. Take some time for yourself and do a weekly reflection. What are your thoughts on how things went this time around? Do any tasks need moving to next week? Make a note of anything that didn’t go well to make changes.

     

     

    White flowers on tan tablecloth with beige and white planner
    Photo from Adobe Stock